Reasons for Failure in Implementing CRM Tools

What are the reasons for failure in implementing CRM tools?

More and more companies are implementing customer relationship management tools to manage their customers. However, if you rush into implementing CRM without understanding its essence, you may not get the expected effect, and it may turn out to be just a loss of investment. It is important to understand why CRM implementation fails and the key points for success to avoid such a situation, so companies considering implementing CRM should read on and make their CRM implementation a success.

Objectives of CRM implementation

When you implement a CRM tool, it is important to be clear about your goals. Not to make CRM just a customer list, let's implement it with the following purposes:

Improve customer satisfaction

The first step in improving customer satisfaction is managing customer information. By centrally managing the information such as what products customers are using and whether they have consulted with customer support using CRM, it is possible to provide services tailored to each customer. Improving customer satisfaction will lead to maintaining a good long-term relationship with the acquired customer.

Increase in sales

Analyzing the information stored in CRM and formulating strategies may help you increase sales. 

Analyzing which products are being purchased by customers in what industries is an important source of information for developing a business strategy. CRM implementation can help share this information among personnel and departments and help set guidelines and directions for the entire company. For this purpose, information analysis after the introduction of CRM is the key.

Improve sales efficiency

As the working population decreases and labor shortages progress, it is a challenge for many companies to conduct efficient sales by effectively using limited personnel and time. The implementation of CRM can be said to be a convenient way to understand customer information. With CRM, you can share customer information and understand customer buying trends and needs. By doing so, you will be able to acquire customers efficiently without the need for unexpected jump sales, etc.

Why CRM fails?

There are several patterns of CRM implementation failures, and companies thinking of implementing CRM should check if their company falls into any of these cases.

Vague objectives of CRM implementation

One of the most common mistakes in CRM implementation is to implement it with a vague purpose. Implementing CRM does not necessarily mean acquiring customers or increasing sales. Each company has its reasons for sluggish sales. 

It will be difficult for companies to get the benefits of CRM unless they clarify the purposes and implement CRM as one of the solutions to the problem.

Lack of CRM data analysis and strategy

If the CRM is just a customer list, it will not be cost-effective, and you will feel that it has failed.CRM is just a list of customers by simply entering customer information. It is essential to analyze the data entered into the CRM and develop a strategy based on the analyzed data to achieve customer acquisition and sales. Implementing a CRM tool for the sole purpose of centralizing customer data without a business strategy to that extent may be a waste of money.

No understanding of the field

In addition, it is a factor of failure that only the upper management decides to implement a CRM tool without understanding the field. The data entry into CRM is a sales, marketing, and customer service employee who has contact with the customer. And it is the employees of these departments who execute strategies based on CRM information. Therefore, even if only the upper management is proactive in implementing a CRM tool, it may not be effective if employees do not understand and cooperate.

The key to a successful CRM implementation

There are several points to keep in mind for a successful CRM implementation. If your company has any of the above reasons for failure, reviewing these points will help you avoid failure and improve the operation of the CRM tool you have already implemented.

Aim to solve specific problems that lead to sales for your company

CRM is a tool to manage customer information efficiently, but managing information alone does not lead to sales. To get the cost-effectiveness of the CRM tool, you need to set a specific goal of what needs to be improved and how much sales revenue you expect to increase as a result. 

Some issues can only be found by analyzing the information in CRM, but setting up a specific plan at the implementation stage will be the key to success.

Implement a tool that fits your goals

There are different types of CRM tools. CRM tools have a wide range of functions and prices, and if you simply implement a highly functional CRM without considering your purpose, it will be hard to get cost-effective. In addition, CRM needs to be operated and managed after implementation. Consider the cost in advance and consider what features you need, whether you need them on-premises or whether you want them in the cloud.

Establishing a post-implementation management system

A post-deployment management system is a key to not ending CRM with just a customer list. To do this, set up an organization that can analyze the data entered and develop strategies from it. If you can't do that much in-house, you can choose to hire a professional analyst. From implementation to data entry to strategy development, CRM can only reach its full potential if all the departments involved in the process work together to create a system that works.


The reason for implementing a CRM tool is to improve customer satisfaction, increase sales, and increase sales efficiency. However, it is not possible to achieve these effects by simply implementing CRM tools, and in some cases, it will fail. The reason for failure is that the purpose of implementing a CRM tool is vague, and the information accumulated in CRM is not fully utilized. 

It is important to set specific goals that take into account the management strategy and prepare a management system after implementation to avoid these situations.

See also:
Difference between CRM and ERP
Open Source CRM Software and Tools
Customer Relationship Management Tools / CRM Software
CRM System
Advantages and Disadvantages of CRM

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